How to Prepare Your Office Supplies for a Big Move
Once you have looked through Airdrie office moving companies and determined which one is right for you, it is time to start packing. Moving an office can take several weeks or months of preparation, depending on the number of employees you have and the size of your business. As you prepare for your big move, consider the tips below as ways to help make this difficult process easier.
Arrange Items by Office
At the start of your move, you might find yourself tempted to group furniture and supplies together by office function – put all the printers in one shipment, all the binders in another, and so on. Doing so will make your experience worse, not better. Moving in Airdrie does require good organization, but it also requires an eye on the end of the task. You should group boxes together based on where they are going to go, not what they are going to do. This means that everybody's office supplies should be gathered together with the other items going into their new office space. Only when you deal with communal supplies do you have to worry about function over location.
Communicate Extensively with IT
Your computers and other electronics equipment as more likely to malfunction or get damaged in a move than virtually anything else in your office. Skilled Airdrie movers companies can provide you with tips and packing materials to minimize the risks involved with moving electronics, but it is still a good idea to communicate extensively with your IT team during your move. This helps you identify equipment that might be old enough to replace rather than include in the move. It also increases the likelihood of receiving key updates to your systems that might have been missed prior to the move. Your office technology is important, so you need to safeguard it in any way you can.
Use File Storage
Your cabinets, desks, and filing drawers don't necessarily need to get emptied out during an office move. Check with the manufacturer of your furniture to see what drawers and storage spaces can be filled up during a move. Generally speaking, you don't have to empty our vertical filing cabinets. Lateral filing cabinets probably need to be emptied at the top levels, but the lower two drawers can often store equipment as long as you lock them. If you have any doubts as to what is usable for storage during the move and what is not, ask your moving company for advice. Using the storage you already have on hand minimizes packing time and reduces the number of boxes you need to deal with in the end.
Organization, communication, and preparation are all core essentials in your office move. By following the tips above, you will be able to identify shortcuts and useful steps that can reduce the amount of busywork you do regarding this office move. This will help both you and your employees maintain high morale before, during, and after the move.